How to Know If Someone Has Authority to Act on Behalf of an Estate

banner-1[1]            How do you know whether someone has authority to act on behalf of an estate? Suppose the following scenario: You own a jewelry business in Fallon, Nevada. A customer orders an expensive ring and pays for it up front. She dies shortly thereafter, prior to delivery of the ring she purchased. The customer is owed a refund. A few weeks later a young man shows up at your store and says he is the customer’s son and he wants to collect the refund. He shows you a copy of a will purportedly signed by the customer that leaves everything to him. The will states that the son is to be the executor. It expressly disinherits the customer’s other children. The son offers nothing else to support his request that you issue the refund to him personally.

What if you give the money to the son and later find out that the will was invalid, the customer’s daughter is appointed personal representative of the estate, which proceeds by intestate succession because no valid will is ever found? What if the son was actually raised by his father and step mother and had been adopted by his step mother? Would payment of the money to the son discharge the jewelry store’s obligation to refund the customer?

Nevada law provides for procedures by which a will is presented and admitted to probate and an executor or personal representative is appointed to administer the estate. A will by itself is not adequate to support a request for property belonging to the deceased. Why not?

First, because the will may not be valid. It may not have been properly witnessed. It may not be the last will and testament; it may have been revoked by a later will. It may be phony altogether. It may be real, but the product of undue influence or incapacity. By filing a petition in the county court where the deceased resided and giving notice to all interested parties, these issues may be raised and adjudicated. Only after the court has examined the will for validity and all interested parties have had the opportunity to raise any issues that may exist does a court admit a will to probate.

Second, perhaps the will is valid but the person presenting it is not the proper representative of the estate. The fact that the person is named in the will to be the personal representative does not mean he is qualified or has been appointed. Sometimes the person named in the will to act in this role will not be appointed by virtue of having been convicted of a felony, or because he has a conflict of interest or is improvident. Even if the person qualifies, he must actually be appointed to act before he has authority to collect debts owed to the Estate.

How does someone demonstrate he or she is the personal representative of an estate? In an estate where a will is admitted to probate, a personal representative receives letters testamentary. The letters testamentary demonstrate the authority to act on behalf of an estate. This is a short document that is issued by the court and contains an oath signed by the personal representative. It should state any restrictions on the authority granted on the front page. It should also be certified by the court, meaning it has the court’s seal and a stamped statement on the back verifying that the letters are both genuine and current.

Third, even if the will is valid, the decedent may owe money to creditors. Numerous costs must be paid before beneficiaries or heirs receive a share of an estate. These include costs of administration of the estate, costs associated with the decedent’s final illness and with burial, and creditors’ claims. Following proper court procedures ensures that these costs are properly paid before any distribution is made to beneficiaries or heirs.

So—what should the jewelry store do? Without evidence that the son has authority to collect the money on behalf of the estate, such as letters testamentary showing he has been appointed personal representative of the estate, the store should not give him the refund. Payment to the son will not satisfy the obligation to refund the money to the customer; only the customer’s personal representative has authority to collect the money. The store owner should ask the son for current, certified letters testamentary. In the alternative, if the estate is small, the son may furnish what is called a small estate affidavit—this option will be the subject of Part II of this blog post.

How might this have played out if the store did not follow the sage advice contained in this blog? The store cut a check payable for the full amount to the son. Thereafter, the daughter petitioned for appointment as the personal representative of the estate. A will similar to the one presented to the store was presented for probate by another relative, but it was never admitted to probate because it was invalid on its face for defects in the witnesses’ signatures. The estate proceeded according to intestacy laws and the son was not entitled to inherit at all—because he had been adopted by his step-mother, and adoption severed the natural right to inherit from his biological mother. The personal representative sued the store on behalf of the estate for a refund.

If you are presented with a question about whether someone has proper authority, the best course of action is to consult with a qualified probate attorney before taking action.

When Should I Do My Estate Planning?

carpe-diem  Today is a good day to start thinking about your estate planning. Who should have a will or trust in place? Do I need this now or can I put it off?  Do I need some kind of health care document? What about powers of attorney? There are lots of questions to consider.

  1. No Estate Planning. If you have never done any estate planning, you should consider at least creating a will and putting in place a health care power of attorney and a regular power of attorney. A will allows you to name a relative or friend you trust to handle your affairs after your death. It also gives you the opportunity to direct how your estate will pass at your death; you can omit disfavored relatives, or include relatives or friends who would not otherwise inherit from you if you died without a will. You can also direct that beneficiaries receive a different share than what the law would otherwise provide, or that certain persons receive particular assets.

If your assets are more significant (neighborhood of $200,000 or more), you should also consider creating a trust in which to hold your property. This can minimize taxes, and if properly funded, will avoid the expense of a court supervised probate proceeding—which is generally required when only a will is in place.

You should have a health care power of attorney in place to nominate the person(s) you want to make decisions for you if you become unable to do so, and to express your wishes as to what kind of medical treatment you want and whether or not you desire food and water even after medical treatment has ceased. A power of attorney for financial matters is also helpful and can avoid the necessity of a guardianship should you become incapacitated.

  1. Minor Children. If you have minor children, you should definitely have a will in place. Even if your assets are not significant, a will can (and should) contain a clause that appoints a guardian for your children should you die. This allows you to plan for your children so that there will be a smooth transition at your death. Under Nevada law, the only place to nominate a guardian for minor children is a will. You should, of course, ask the persons you wish to nominate in advance to make sure they are willing.
  2. Outdated Estate Planning. If your estate planning was done a long time ago, you should review it to see whether there are any changes you would like to make to those you have designated to take care of trust or estate business after your death, and to those who will receive your property. Also, tax, real estate and other laws affecting trusts and estates change over time, sometimes quite dramatically. Even if you have no changes to the substantive provisions of your estate planning documents, you should have a lawyer review your documents every couple of years or so to recommend any updates.
  3. Major Life Change. If you have recently been through a major life event such as marriage or divorce, or if there has been a death or a birth in your immediate family, you should get your estate planning in place or have it updated. A new spouse should either be included in your estate planning as receiving something, or should be mentioned in a way that makes it clear the spouse is not intended to be included. In Nevada, there are statutory provisions that revoke a will or beneficiary designation made in favor of a spouse upon divorce from that spouse; but it is best to re-do your estate planning after divorce rather than to rely upon the statutory revocation. Similarly, the law makes certain provisions for what happens to gifts when the intended beneficiary has died before the person making the will, and for additional family members who are later born; but the law may or may not express your preference.

In sum, seize the day! You do not know how long you will live or when you will die. You will buy yourself peace of mind and you will save your relatives and loved ones a lot of trouble by doing proper estate planning now. To begin the process, contact a qualified estate planning attorney today.

The 4 P’s of Protecting Your Family’s Legacy Home

Lake CabinThe lakefront home, the mountain cabin or the ocean-side estate all require special planning to protect and enhance these legacy homes. From Lake Tahoe to Donner Lake, from downtown city condos to Pacific Ocean properties, we advise our clients to give special attention to these legacy homes. These special properties need the “four P’s:” protection, privacy, probate avoidance and planning.

Protection:

These types of properties need comprehensive insurance coverage for potential damage to the structure, adequate liability coverage and an ownership structure that provides protection from outside creditors. Under Nevada law, limited liability companies (LLCs) offer tremendous protection, particularly if you or your family rent or lease the legacy home. A Nevada LLC may not prevent a lawsuit, but it will certainly deter potential creditors.

Privacy:

You and your family may not want to divulge the ownership of the real property. Nevada counties have very transparent real property records. Anyone with basic internet search skills can locate the owner of real property, past and present, and the price paid for the real estate. To provide a privacy shield, ownership of the legacy home can be held by a legal entity such as a trust or LLC, with a name unconnected to the family. You should consult with a lawyer to determine which device, trust or LLC, will best meet your objectives as simply titling your legacy home into an existing business entity is not a great solution. Doing so could subject your legacy home to the claims of existing or future business creditors.

Probate Avoidance:

Many people understand the primary benefit of a revocable living trust is probate avoidance. What many do not understand is that a revocable living trust can hold title to real property, like legacy homes, in other states. Families with real property in more than one state must have a trust to avoid probate. An existing revocable trust could be a ready-made device to hold title to your legacy home.

Planning:

Plan now if you want to keep the legacy home in your family. If you do not provide directions or instructions to your family, anxious beneficiaries can force the sale of the legacy home. You must establish a clear succession plan establishing how the property will be managed, maintained and eventually distributed to the next generation or beyond. Please contact a qualified estate planning attorney to discuss how to preserve and protect your legacy home.

What Does a Surviving Spouse Receive if Omitted from the Will?

Wedding ring  In my previous blog regarding lost wills, I discussed a client whose husband’s original will was lost. One discerning reader asked what happened to the client—wouldn’t she inherit everything from her husband anyway? In that case, I wish it had been so. Unfortunately for the client, that was not the case, even though it had been her husband’s intention.

Since the later will could not be offered for probate, we had to go back to his previous will, which was made before his marriage and left everything to his siblings. All was not lost, however. Where a person marries after making a will and his spouse survives him, Nevada law provides that the will is “revoked as to the spouse,” provided that the deceased spouse did not make provision for the surviving spouse by marriage contract or otherwise make it clear in the will that he intentionally omitted her.  The technical term for the inadvertently omitted spouse is a “pretermitted spouse”, from the verb “pretermit” which means to leave undone or to neglect. The law also provides for pretermitted children, i.e., children born after the deceased makes his or her last will.

The term “revoked as to the spouse” does not mean that the wife received all of the deceased’s property. The rule about a pretermitted spouse has to be read together with Nevada’s laws regarding persons who die without wills. In my client’s case, her husband owned the property in question before their marriage; it was his separate property. Since he died without surviving parents or children, one half of his separate property was allocated to her as his pretermitted spouse, and the other one half was allocated as provided in the will he made before their marriage.

That was not the end of the story. We contacted the relatives, explained the situation to them and requested that they disclaim their interest to our client, since that was her husband’s intent per his later, lost will. One of the deceased’s siblings was willing to do so. The rest refused; they thought they were going to get a big windfall. Since our client had maintained the property for twenty years, paid all taxes and maintenance, and born all losses, we obtained court approval to shift their share of the proceeds of the sale of the property to her in compensation for her labor and out of pocket costs. All’s well that ends well, I suppose; but the loss of the husband’s true last will and testament caused a huge legal mess that could have been avoided if the original had been maintained.

If you have a question about your rights under a will as a pretermitted spouse or child, contact a qualified probate attorney.

5 Reasons Parents Should Discuss Their Estate Plans with Children

Gift to Grandchildren“What should I tell my children?,” is a common question I hear after clients execute their estate plans.  Few people enjoy discussing their own mortality.  And few parents speak openly to children about what will unfold financially after the parents die.  Parents may fear that by speaking about their estate planning it could ignite a family fight over who will receive what.  Further, many of my clients worry that children may become entitled and lose motivation to be financially responsible.

However, open communication can benefit both generations.  The parents can explain their decisions and the children can better plan their lives.  Further, children can provide feedback about their needs or lack thereof.  Also, parents and children can discuss tax considerations and develop more efficient plans.

Here are five reasons to tell children what is included in your estate plan before you die:

1. You can calm angered heirs.

Resentment among related heirs runs rampant after discovering Dad and Mom’s final wishes for the distribution of their estate.  Talking over the rationale for making unequal distributions can smooth ruffled feathers.  I have seen clients give more to children who have more children of their own as opposed to a child with no offspring.  I have clients who leave a greater share of their estate to a financially irresponsible child in trust so the child will not deplete the assets but they task a responsible child with making the distributions. Such an arrangement can be doubly painful for the financially prudent child. I have also seen heirs who resent their parents for leaving significant bequests to charities.  Parents can explain these decisions during their lifetimes, in their own words, to alleviate angry or bitter feelings.

2.  You can save hassles and prevent mistakes.

Children will be emotionally spent following the death of a parent.  If they have to search far and wide for estate planning documents and assets, they will be psychologically, physically and financially spent too.  Parents should let children know where to locate estate planning documents and what to expect within those documents.  If children are surprised by the deceased’s wishes, they may not execute those wishes properly.

3.  You may benefit your children’s lives now.

Parents should devote time to listening to and learning from their children about their financial wherewithal and work ethic.  Holding regular meetings or open dialogues would provide a golden opportunity for the parent to share their plans with the children.  Parents may withhold assets from children during financial struggles as part of a “tough love” approach. Yet, this approach can be viewed as stingy and cause children to question why Mom and Dad chose to withhold assets during the child’s difficulties.

4. Children might give you a better idea

Many of my clients hold significant wealth in a home or business.  I have had numerous clients wrongfully assume that their children want to keep the valuable home or operate the business.  I have come to expect that parent business owners do not discuss with their children whether the children want to keep the business.  Placing stipulations on the continued operation of a business or keeping a valuable real property in trust may not be the desire of the heirs.  Recently, I dissuaded a client out from keeping a family cabin in the Sierra Nevada mountains in trust for his children’s lifetimes.  One child resides in another county and the other child works as a very busy professional in another state and has not been to the cabin in six years.  Seek your heirs input.

5. You may save children taxes

You should consider whether children need additional assets.  Also, be mindful of the type of asset you are passing down to a child.  Consider the difference between an IRA account in which future distributions will be taxed and a rental real estate property with an existing mortgage.  A beneficiary working as a school teacher will likely appreciate the additional income from the IRA much more than a beneficiary working as a highly-paid physician.  For even greater tax savings, you may be able to make asset transfers directly to grandchildren and skip the children altogether.